Sponsor Trip Field Experience FAQ

A Sponsor Trip is typically a group of Compassion sponsors, although we welcome participation from all interested guests. These individuals will travel together on a pre-arranged Compassion planned trip lead by an experienced, Compassion certified trip leader to learn more intricately about Compassion’s program in the countries where we serve.

These trips:

• Have an experiential education approach that brings sponsors deep into the cultural richness and diversity of the country.
• Blend varied experiences with deep programmatic interaction and relationally minded service opportunities.
• Include a child/sponsor fun day with which all trip participants come together with the children they sponsor at a central location in the country for an incredible day of interaction and child-enrichment activities.

Included in the trip price:

• Round-trip international airfare between the US departure city and the trip destination, booked under a group contract by Compassion. If Land Only (traveler is meeting group in country at designated hotel) the trip price does not include international airfare, airport taxes and ground transportation costs.
• In-country lodging
• In-country transportation costs from buses to in-country flights, and tips
• In-country meals (breakfast, lunch, and dinner), non-alcoholic drinks, and tips
• Entrance/exit fees at the airport
• One sponsored child visit is included in the trip cost; this includes all child-associated expenses for fun day (venue admission, accommodations, travel, meals, accompanying staff and translators during the trip, entrance fees, and administrative costs).
  • Up to 2 additional child visits can be requested (additional fees may apply).
  • All sponsored children must be attached to your personal Compassion account.
  • We are not able to accommodate you meeting someone else’s sponsored child.
• Certified US Trip Leaders, administration fees and background check costs
• Limited travel insurance *see Travel Insurance

Not included in the trip price:

• Domestic airfare to/from your local airport to the US departure city
• Airline change fees (airlines will frequently have flight changes that may interfere with international connections from the domestic flight)
• Luggage fees
• Travel documents (passport/visa fees)
• Immunizations
• Incidentals (i.e. souvenirs, snacks, additional beverages, laundry, phone calls, etc.)
• Additional travel Insurance *see Travel Insurance

*Travel Insurance:

A limited travel insurance plan is included in your trip cost and provides coverage during the duration of the trip for the following:

$50,000 Medical Benefit (no deductible) for urgent and emergency care

$500,000 Medical Evacuation & Repatriation

$100,000 Security Evacuation

$50,000 Accidental Death & Dismemberment

This plan only provides coverage during the duration of your trip and does not cover flight reimbursements, lost or delayed baggage, stolen items, or cancellation coverage. Compassion strongly recommends that travelers purchase additional insurance to cover for these instances.

Our trip members include families, couples, friends, and solo travelers from all over the United States. Sponsors range in age from 10 to 90. It’s always a diverse group.

To travel on a Sponsor Trip, children must be 10 years of age or older by the start of the trip. All children under 18 must be accompanied by a parent/guardian. Standard pricing will apply for any minor traveling with us.

We set aside one full day to spend with your sponsored child. Typically, we will meet the children in a park that is centrally located in the country. We will transport your child, the child’s guardian, and a program staff member from their Compassion child development center to that location. Each sponsor will have a translator for the day so you and your sponsored child can enjoy communicating together.

Absolutely! You are welcome to bring gifts for your sponsored child and their family. Please view our list of gift suggestions to help you choose the perfect gifts for this occasion.

No, due to the costs of bringing children to participate in Fun Day, Compassion limits the children to those who are directly sponsored by travelers on the trip. If you have family, friends, etc., who sponsor children in the country you are visiting, feel free to bring a gift on their behalf. Our country staff is more than happy to deliver those gifts.

One sponsored child visit is included in the trip cost; this includes all child-associated expenses for fun day (venue admission, accommodations, travel, meals, accompanying staff and translators during the trip, entrance fees, and administrative costs). Up to 2 additional child visits can be requested for an additional fee. All sponsored children must be attached to your personal Compassion account.

We’ve selected highly skilled staff to lead all our Sponsor Trips. All leaders are employed by Compassion International and are CPR/First Aid Certified, having gone through extensive training in the field alongside our country staff. Each trip will have at least two trained trip leaders and, depending on the size, may include additional staff.

Traveling internationally can be daunting when packing for yourself, let alone bringing gifts for your sponsored child, their family and student centers! Please see our trip preparations page to help guide you when packing your own personal items, as well as items for your child and the children you will be seeing at the student centers.

Upon registration, you will be asked to disclose general health information, so we are prepared to travel with you. If you mark a health condition on our medical checklist, a Physician Release Form will be required. If you have a disability, it may be best to contact us to discuss your disability and limitations prior to registration. Many of our travelers have disabilities and can travel, but it is important that we fully know and understand your limitations so we can advise and plan accordingly. You may email us at: [email protected].

A non-refundable deposit of $500 is due upon registration via credit or debit card. Upon completing registration, you will receive an email that includes payment deadlines, which can also be found on the trip page. Final payment for your trip will be due approximately three and a half months prior to departure.

On your trip, we will dine on the local fare. Since buffets are typical, you can often choose a more familiar meal. As much as possible, we will accommodate any special diet requests you have (e.g., vegetarian and vegan), but we ask that you please discuss your requests with us when registering for a Sponsor Trip and with your trip leader when you meet in your destination country.

Yes. Travelers have the option to use frequent flyer miles or points to reduce the overall trip cost. If you want to travel Land Only, you will have the option to choose this in your registration. If you do choose Land Only, you will be responsible for arranging and paying for your transportation to/from the hotel/airport if your flight doesn’t align with the group’s itinerary. You will be asked to arrange your itinerary so that you can meet the group in the trip country at the designated hotel/location, date, timeframe, provided to you after registering.

We stay at hotels that are situated in safe locations and are geared to larger groups. When in larger cities, these hotels will often have restaurants on the premises and often include such amenities as pools, Internet, and laundry service.

According to the Centers for Disease Control and Prevention, “You should become familiar with what steps to take and who to contact in case of a medical emergency while you are traveling.” We are unable to give medical advice, so it is important to consult with your physician, local health department or the CDC website for information on required and recommended immunizations for the country where you will be traveling.

A valid passport (with at least six months from expiration from the start of your trip) is required for all travel outside of the United States. If your trip requires a visa, you will receive instructions as to how (and when) to obtain this document. Each traveler is responsible for the cost and schedule of obtaining the correct travel documents. If you prefer to have your passport and/or visa application processed for you, we recommend Travisa Passport & Travel Visa Service.

If you need to cancel your trip, please refer to our cancellation policy below:

• All deposits are nonrefundable and non-transferrable.
• All but the trip deposit will be refunded for cancellations over 60 days prior to the sponsor trip.
• One hundred percent (100%) of the trip cost will be required for cancellations 0-60 days prior to the sponsor trip.
• In the rare circumstance that Compassion needs to cancel a trip, Compassion will refund any costs to the extent possible. Examples of the need to cancel a trip include the trip not reaching the required minimum of participants or country crisis within the destination country.

Compassion mobilizes a multidisciplinary approach to determining the viability of trips. This is because Compassion works in developing countries where conditions can deteriorate for a variety of reasons. The primary considerations trip cancelation depends on the nature of the incident at hand. For example, in the event of unrest (i.e. health crises, socio-political issues or natural disasters), we ask ourselves several key questions:

• Can we move freely about the destination country to accomplish the purpose and objective of the trip as advertised?
• Does Compassion’s Global Security team advise travel or have a contingency plan worked out with the national office to reroute the planned itinerary?
• Does the National Office Leadership Team advise travel and are they able to support the purpose and objectives of the trip?
• Can we easily access medical care should a trip member face an illness or injury requiring immediate treatment?
• Can the children to be met by supporters easily travel within the country for the planned interaction with their sponsor(s)?
• Does the US Embassy support travel to the destination country?
• Are there US Embassy staff on site to assist in case of a crisis?

Since registration takes place significantly in advance to your departure date, you will receive many electronic communications to help you prepare for your trip. Final trip details, such as itinerary, are sent approximately three weeks before departure.

Accommodations are based on double occupancy. If you prefer single accommodations, you may pay a single supplement fee, which is listed on the trip information page. If you are traveling alone and wish to share accommodations, we will assign a roommate of the same gender. If there is someone you would like to room with, please let us know when registering.

Compassion International purchases a limited travel insurance policy for each of our travelers. The coverage includes:

• $50,000 Medical Benefit (no deductible) for urgent and emergency care
• $500,000 Medical Evacuation & Repatriation
• $100,000 Security Evacuation
• $50,000 Accidental Death & Dismemberment

Some benefits such as trip cancellation or interruption benefits are not included. If you are interested in protecting your travel investment and would like to add those benefits, we recommend contacting Insurance Consultants International.

Compassion Sponsor Trips fill quickly. Often, sponsors want to register for a trip after it has filled. If this is the case, you will be put on a waitlist. If a space later becomes available, we will reach out to those on the list in the order of the dates they were placed on the waitlist.

It is the policy of Compassion International to protect children in our programs from abuse by instituting reasonable guidelines and procedures to direct the interactions of Compassion International staff, partners, sponsors, and other visitors with registered children. We believe that most of our sponsors share our organization’s values of respecting and caring for children. To ensure our children’s protection and determine eligibility to travel with Compassion, a simple background check is required prior to participating in a Sponsor Trip. The fee is included in the trip cost, and all personal information is encrypted and secure. If you would like general information about our background-check vendor, please visit sterlingcheck.com. For information regarding our commitment to child protection, please see our Child Protection Policy.

We work diligently to provide a world-class experience at the most reasonable price possible. We acknowledge that such a trip is often a once-in-a-lifetime opportunity, and for many the cost may seem an impossible hurdle. The reality is safe international travel can be pricey. We’d like to explain why these trips are created, what accounts for the cost of Sponsor Trips, and what is included in a trip to validate these expenses. The costs for the trip include all operational costs for the trips and visits team for ongoing trip efforts that are never supplemented by sponsorship funds but, instead, through trip costs and pricing exclusively. To ensure that Compassion can consistently provide world-class, cross-cultural experiences for group travelers without using sponsorship funds, we also charge an administration fee to offset the cost of our full-time staff.

Included in the trip price:

• Round-trip international airfare between the US departure city and the trip destination, booked under a group contract by Compassion (If Land Only – traveler is meeting group in country at designated hotel - trip price does not include international airfare, airport taxes and ground transportation costs)
• In-country lodging
• In-country transportation costs from buses to in-country flights, and tips
• In-country meals (breakfast, lunch, and dinner), non-alcoholic drinks, and tips
• Entrance/exit fees at the airport
• One sponsored child visit is included in the trip cost; this includes all child-associated expenses for fun day (venue admission, accommodations, travel, meals, accompanying staff and translators during the trip, entrance fees, and administrative costs). Up to 2 additional child visits can be requested for an additional fee. All sponsored children must be attached to your personal Compassion account.  We are not able to accommodate you meeting someone else’s sponsored child.
• Certified US Trip Leaders, administration fees and background check costs
• Limited travel insurance *see Travel Insurance

Not included in the trip price:

• Domestic airfare to/from your local airport to the US departure city
• Airline change fees (airlines will frequently have flight changes that may interfere with international connections from the domestic flight)
• Luggage fees
• Travel documents (passport/visa fees)
• Immunizations
• Incidentals (i.e. souvenirs, snacks, additional beverages, laundry, phone calls, etc.)
• Additional travel Insurance *see Travel Insurance

*Travel Insurance:

A limited travel insurance plan is included in your trip cost and provides coverage during the duration of the trip for the following:

$50,000 Medical Benefit (no deductible) for urgent and emergency care

$500,000 Medical Evacuation & Repatriation

$100,000 Security Evacuation

$50,000 Accidental Death & Dismemberment

This plan only provides coverage during the duration of your trip and does not cover flight reimbursements, lost or delayed baggage, stolen items, or cancellation coverage. Compassion strongly recommends that travelers purchase additional insurance to cover for these instances.

*Please see the specific trip page for full details, as inclusions can vary slightly per trip.

A fuel surcharge is an additional cost that is added from the airline after we have secured our initial pricing. Although we strive to negotiate competitive group airfare, additional airline fuel surcharges may be applicable to each ticket and determined by the airline carrier at time of issuance. It is becoming difficult to estimate increasing fuel surcharges in advance. Our commitment to financial stewardship and the children we serve prevents us from absorbing these additional costs. In the event these surcharges are higher than budget estimates, we may require additional funds strictly to cover these increased surcharges. We appreciate your understanding in this matter and will communicate any changes immediately.

Compassion International has been offering Sponsor Trips for more than 25 years, starting in 1986. It was born in the heart of our past president, Wess Stafford, because he understood the transformational power of the sponsor-child relationship for both the child and the sponsor. As he pondered how to engage both the child and the sponsor more deeply in this relationship, he concluded that a face-to-face experience would be best. The main obstacle to providing such an encounter was sponsors not feeling comfortable planning their own international travel to a developing country and protecting the international staff in our Compassion-assisted countries from being bombarded with individual requests to meet a child. The conclusion to the matter is what we now know as a Sponsor Trip — a fully planned, carefully designed, cross-cultural experience that is led by a trained international trip leader.

We receive requests weekly from sponsors wanting to visit their child. Some of these trips are personal trips, where the sponsor is planning their trip to the country on their own, and we help organize the visit with their child. This takes a lot of planning for those who want to go visit their children and their country! And therefore, we have created organized Sponsor Trips.

The costs for the trip include all operational costs for the trips and visits team for ongoing trip efforts. These costs are never supplemented by sponsorship funds but, instead, through trip costs and pricing exclusively.

To ensure that Compassion can consistently provide world-class, cross-cultural experiences for group travelers without using sponsorship funds, we also charge an administration fee to offset the cost of our full-time staff.

The benefit for the child is very significant. For a child in poverty, it is a deep-seated belief that he or she is insignificant, powerless, and hopeless. That belief perpetuates a poverty of spirit. This poverty of spirit, when met with the intense day-to-day realities children face, can be changed only by transformation. Nothing says, “You are special, valued, significant or powerful” quite like a visit from a child’s sponsor. The surprise is that the sponsor often feels the same message coming back to them from their sponsored child — this interaction is nothing short of a truly sacred encounter.

Compassion trip payments are not tax-deductible contributions according to IRS guidelines. Traveler payments are directly paying for your trip costs, which is not considered a charitable activity.

Many children in poverty hold a deep-seated belief that they are insignificant, powerless, and hopeless. But nothing says “You are special, valued, significant and powerful” quite like a visit from a child’s sponsor. Joining a sponsor trip demonstrates the profound value of and a lasting commitment to the heart of your child! When determining whether to give financial gifts or visit in person, know that both have wonderful outcomes. However, the immeasurable gift of meeting your child is an indescribable experience — for both you and your child.

Compassion trips intentionally place you in areas where the need is real, and the impact is life changing. With the expert leadership of seasoned, local staff, we travel around the globe safely and with purpose. Sponsor trips are a world-class, safe, and guided experience to your child’s world.

We do everything possible to ensure your health and safety on a Compassion trip, and our staff has gone through extensive training to make sure you have an incredible experience.

The reality is most people don’t just have the money lying around for a Compassion sponsor trip. Many people who go on sponsor trips actively fundraise and ask their friends and family to donate to cover the cost of their trip. This can be anything from running a race that their friends sponsor to doing a simple lemonade stand with their kids. You might be surprised by how generous and supportive people will be to help you fund this powerful trip.

*Donations made by others to help cover the cost of the trip are not tax-deductible. Please inform anyone who gives toward your trip that this is the case.

Yes! We even encourage it! We have seen entire families’ lives changed on sponsor trips as each member finds their understanding and appreciation of different cultures growing — all while drawing closer to God and his call to minister to his children. Please keep in mind that each member of your family must be physically and emotionally healthy and that children must be 10 years or older at the time of departure to travel on a sponsor trip. In addition, all children between the ages of 10-17 must be accompanied by their parent/guardian.

No, sponsor trips are open to the public, and anyone can attend. We must warn you that you will probably want to sponsor a child with us before your trip is over!